I don’t know about you, but at my home, once summertime is upon us, our schedule unravels. The kid’s bedtime shifts from 8:30 pm to midnight, and sometimes even one or two in the morning. As parents, our bedtime stretches from 11:00 pm to 1:00 am, and breakfast is served at 10:00 am instead of 6:00 am. After breakfast, the rest of the day is offbeat, and we transform from a scheduled family into a fly-by-the-seat-of-your-pants family. In all honesty, a part of me loves the break from a strict schedule; however, come August, I am yearning for more sleep and organization. Well, thank God it’s August! This is the time of year we begin retraining our bodies to get back to the fall, winter, and spring schedule.
As a business owner with four younger children, life in its entirety gets messy. During the summer months, the business operates around the kids, and my well-organized office becomes a bit frazzled. Again, thank God for August, as it is time to clean up the mess and relaunch my high-standards of organization.
I train entrepreneurs in six different countries (and expanding), and I am often left flabbergasted as to how unorganized businesspersons are. In fact, I don’t know how they even function and often wonder how successful they will be. As a young girl at the age of twelve, my parents began training me to own a business. One of the lessons I learned early on (and will never forget) is one about JC Penney. James Cash Penney had an impressive hiring method when hiring his top managers. After interviewing them, he would invite himself to their home. Once at their home he would take a gander at their garage. You see, in 1913 when JC Penney was established it was men who were hired for these positions. JC Penney knew by looking at a man’s garage if the man could successfully run a company. He believed if a man can’t keep his garage well organized with his tools, then he can’t keep a company well organized. This was my first lesson in being organized and has me now living a life where everything has a home, and everything needs to be in its home. For example, your stapler, files, and pens all have a place designated to be stored and should be there when not in use. In this article, I will be teaching you my top three organization tips. These are color coding, file and folder placement, and contact filing.
If you are like most, you use a calendar on your phone to keep track of where you need to be and when you need to be there. When putting an appointment on your calendar, you will notice there are various colors of dots you can choose for the appointment. Below is the color coding system I encourage you to implement into your own calendar to allow your life to operate smoothly.
Color Coding Your Folders
Many people are accustomed to storing all their files and folders as documents saved to their computer. However, there are times when needed to print off documents and store files in a filing cabinet. Below is a recommendation for you to keep your folders organized and easily accessible.
Along your journey of color coding folders, you may find you need more folders and colors. I encourage you to assign a color to each of your categories, so you will immediately recall what is in the folder.